FORWARD PLAN

9 January 2023 - 14 May 2023

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
Acknowledgement of Petitions	11
Admission Arrangements for the 2024/25 School Year	6
Annual Childcare Sufficiency Report	21
Apprenticeships update	23
Article 4 Direction - Heslington	14
Capital & Investment Strategy	31
Capital Budget 2023/24 to 2027/28	34
Capital Programme 2022/23 Monitor 3	29
City of York Council - Human Rights City Commitment Strategy	19
City of York Local Plan Proposed Modifications and Evidence Base	17
*Council Tax Hardship Fund and Retail Hospitality and Leisure Relief	39
Directorate of Place 2022/23 Transport Capital Programme – Monitor 2	8
Draft Community Infrastructure Levy Charging Schedule	15
Early Years Strategy	22
Finance & Performance 2022/23  Monitor 3	30
Financial Strategy 2023/24	7
Financial Strategy 2023/24	32
*Free Discretionary Transport to Tadcaster Grammar School	25
*Household Support Fund 4	40
Housing Delivery Programme Update	28
Inclusive Growth Fund – Final Allocation	45
Internal Re-organisation and Security of Clifton Green Primary	44
*Parking on the riverside at West Esplanade TRO	37
Quarterly Economic Update	13
Quarterly Economic Update	46
*Quarterly Update Report of the Corporate Director of Children Services and Education	24
Re-commissioning of Domestic Abuse Services	16
Re-Commissioning of Sexual Health Services	42
Self-Assessment Report for Academic Year 2021-2022	18
Speed Limit Traffic Regulation Order Amendments	9
Stadium Parking Impact – Huntington Area Traffic Regulation Order (TRO) Consultation	10
Term Dates for the school year beginning in September 2024-2025	41
Treasury Management Strategy Statement 2023/24 - 2027/28	33
*Update on the Homelessness Resettlement Pathway	27
York 5 Year Flood Plan Update	38
*York Local Transport Consultation	35

<PI1>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		10/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Admission Arrangements for the 2024/25 School Year
Description:			Purpose of Report: This report seeks the Executive Member’s approval for the City of York Council's coordinated schemes and admission policies for the 2024/25 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2024. The report follows a period of 6 weeks of consultation.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Rachelle White, School Admissions Manager, Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager rachelle.white@york.gov.uk, barbara.mands@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Consultees: Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of the Church of England, and Roman Catholic churches.  Also any parent/carers of children in the area who respond to consultation documents.
Process:			The statutory requirement is for a six week consultation 3rd October to 13th November.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		12/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2023/24
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the draft savings proposals, growth assumptions and capital schemes in advance of the finalisation of the overall Financial Strategy which will be presented to Executive on the 9 February 2023.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				N/A
Process:			N/A
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		17/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Directorate of Place 2022/23 Transport Capital Programme – Monitor 2
Description:			Purpose of Report: To set out progress to date on schemes in the 2022/23 Transport Capital Programme, and propose adjustments to scheme allocations to align with the latest cost estimates and delivery projections. The Executive Member will be asked to approve the amendments to the 2022/23 Directorate of Place Transport Capital Programme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		17/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Speed Limit Traffic Regulation Order Amendments
Description:			Purpose of Report: The report will consider requests for speed limit changes and offer an officer recommendation for the outcome at each location. The Executive Member will be asked to review the information provided at each location and a course of action to either take forward to statutory consultation for an amendment of the Traffic Regulation Order or take no further action.
Wards Affected:			Bishopthorpe Ward; Dringhouses and Woodthorpe Ward; Guildhall Ward; Haxby and Wigginton Ward; Hull Road Ward; Huntington and New Earswick Ward; Osbaldwick and Derwent Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Peter Marsland, Traffic Projects Officer peter.marsland@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		17/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Stadium Parking Impact – Huntington Area Traffic Regulation Order (TRO) Consultation
Description:			Purpose of Report: The report considers the representations raised to the proposed ‘No Waiting at any Time’ restrictions proposed in the Huntington area, to help reduce the negative impact stadium parking is having on nearby residential streets. The Executive Member will be asked to consider the representations received and decide if the proposed ‘No Waiting at any time’ restrictions should be implemented or not. The report will also propose other areas for potential restrictions following representations that have been raised during the consultation process.
Wards Affected:			Huntington and New Earswick Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Darren Hobson, Principal Engineer Traffic Manager darren.hobson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Advertisement on affected streets and in a local newspaper and all residents of properties adjacent to the proposed areas of restriction, Ward Cllrs and Parish Councils were asked to comment on the Consultation.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		17/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Acknowledgement of Petitions
Description:			Purpose of Report: To acknowledge receipt of a number of petitions received and outline the proposed course of action where appropriate. The Executive Member will be asked to note the receipt of the following petitions and proposed course of action. • Improve the footway running to north side of Field Lane from its junction with Church Lane to Sussex Road so that it is wide enough for wheelchair and buggy users and for 2 people to pass without having to walk on the grass verge presented by Andrew Mortimer. • Petition presented by Carole Green, on behalf of residents of Bishopthorpe and along the No 11 bus route requesting permanent funding of this route. • Cllr Hook on behalf of residents of Skelton calling for the installation of a pedestrian crossing to allow safe crossing to all between Fairfield Croft and Fairfield Drive. • Cllr Fisher on behalf of residents of Moor Lane and Princess Road in Strensall, seeking to have these roads fully resurfaced. Also to reference any other petitions received between now and the end of December 2022.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Article 4 Direction - Heslington
Description:			Purpose of Report: To provide an update and confirm the Article 4 direction at Heslington. The Executive Member will be asked to confirm the Article 4 direction as outlined in the report.
Wards Affected:			Fulford and Heslington Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Guy Hanson guy.hanson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			An external consultation took place from 9 June 2022 to 26 July 2022.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/01/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Draft Community Infrastructure Levy Charging Schedule
Description:			Purpose of Report: To present a draft Community Infrastructure Levy (CIL) Charging Schedule setting out the proposed charges to support delivery and to help mitigate the infrastructure costs associated with development. The Executive will be asked to review the draft CIL Charging Schedule and agree to formally consult on the above schedule in line with the CIL Regulations 2010.
Wards Affected:			All Wards
Report Writer:			Kirstin Clow		Deadline for Report:			12/01/23
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Kirstin Clow, Interim Head of Strategic Forward Planning kirstin.clow@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Following advice from Legal, the CIL report will no longer be considered at the Local Plan Working Group on 16 January 2023.
Consultees:
Background Documents:				Draft Community Infrastructure Levy Charging Schedule
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Re-commissioning of Domestic Abuse Services
Description:			Purpose of Report: To gain approval for the North Yorkshire Police, Fire and Crime Commissioner to lead on the joint commissioning of the domestic abuse services provided across North Yorkshire and city of York. The existing provision of domestic abuse services is jointly commissioned by the North Yorkshire Police, Fire and Crime Commissioner (NYPFCC), North Yorkshire County Council and City of York Council, with the NYPFCC the lead commissioner. The existing contracts are in place until 31 March 2024 and so this report aims to seek approval for the recommissioning of the domestic abuse services from 1 April 2024. Decision maker Executive Member for Adult Social Care and Public Health changed to Executive.  Reason: The issue was assigned to the wrong meeting in error.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Director of Public Health
Contact Details:			Matthew Orme matthew.orme@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/01/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			City of York Local Plan Proposed Modifications and Evidence Base
Description:			Purpose of Report: The report sets out the Local Plan proposed modifications and associated evidence base as well as proposing the production of a range of topic specific supplementary planning documents (SPD’s) and a possible Article 4 Direction to support the implementation of the Local Plan. The Executive will be asked to: 1. Agree to formally consult on the Local Plan proposed modifications and the associated evidence base and agree submission to the Planning Inspectorate following this consultation. 2. Agree the proposed list of SPD’s to be produced to support the implementation of the Plan. 3. Agree the preparation of an evidence base to support the possible introduction of an Article 4 direction to remove permitted development rights to allow changes from office to residential.
Wards Affected:			All Wards
Report Writer:			Laura Bartle		Deadline for Report:		12/01/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Place
Contact Details:			Laura Bartle, Principal Strategic Planning Policy Officer laura.bartle@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			This report, Local Plan proposed modifications and all associated documents will be considered by the Councils Local Plan Working Group ahead of consideration by Executive.
Consultees:
Background Documents:				City of York Local Plan Proposed Modifications and Evidence Base
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		31/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Self-Assessment Report for Academic Year 2021-2022
Description:			Purpose of Report: As part of our governance overview the Executive Member has oversight and approval of our self-assessment report before it is sent to Ofsted which is a reflection of the previous academic year. The report due is for the academic year 2021-2022 and before the report is presented it will have been reviewed by all managers within York Learning, challenged by Governance Board and challenged by peer partners across the region. The Executive Member will be asked to approve the report for sending to Ofsted.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Director of Customer & Communities
Contact Details:			Angela Padfield, Head of Adult Learning Service - York Learning angela.padfield@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		31/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			City of York Council - Human Rights City Commitment Strategy
Description:			Purpose of Report: This report seeks to reaffirm City of York Council’s (CYC) commitment to being a Human Rights City and to move forward the relationship between CYC and the York Human Rights City Network (YHRCN). The Executive Member will be asked to: - Re-commit to the declaration made in 2017 of working towards being a Human Rights City, and putting those rights at the heart of decision making. - Commit to moving forward in agreement with YHRCN with options for a refreshed structure for the Human Rights and Equalities Board produced by a joint task group.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Director of Customer & Communities
Contact Details:			Laura Clark laura.clark@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The Leader, Deputy Leader and portfolio holder along with senior officers including the Chief Operating Officer have met with the YHRCN Executive to develop the proposals included in this report. Consultees: York Human Rights City Network
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		07/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Annual Childcare Sufficiency Report
Description:			Purpose of Report: This report provides an overview of early years and childcare sufficiency across the city, assessing supply and demand and to understand the current challenges facing the early years sector. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Nicola Sawyer, Policy and Planning nicola.sawyer@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			n/a
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		07/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Early Years Strategy
Description:			Purpose of Report: The Executive Member will be asked to support the adoption of the Early Years Strategy and to agree that progress on implementation will be reported to the Early Years partnership board.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Maxine Squire, Assistant Director of Education Tel: 01904 553007 maxine.squire@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Consultation has taken place with members of the Early Years partnership board
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		07/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Apprenticeships update
Description:			Purpose of Report: To update the Executive Member on apprenticeship activity in York for the quarter 1 October to 31 December 2022 (inclusive), including the impartial Apprenticeship Hub, the use of apprenticeships to support skills development within the council’s workforce and the take up of apprenticeships by York residents for the academic year 2021/2022. The Executive Member will be asked to: 1. Note the content of the report. 2. Support the continued reporting of Apprenticeship Levy updates on a six-monthly basis.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Alison Edeson alison.edeson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		07/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Update Report of the Corporate Director of Children Services and Education
Description:			Purpose of Report: This report is for information only and will provide a quarterly round up of service issues including but not limited to; progress against inspection recommendations, outcomes of other inspection activity (YJS and SEND) , progress on financial mitigations and workforce recruitment. The Executive Member will be asked to note for information.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Martin Kelly, Corporate Director of Children & Education martin.kelly@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		07/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Free Discretionary Transport to Tadcaster Grammar School
Description:			Purpose of Report: The Executive Member for Children and Young People is asked to approve the process to commence consultation for phased removal of free discretionary transport to Tadcaster Grammar School to achieve previously agreed savings. This concerns legacy provision of free transport to a non-York school and does not affect special educational needs and disabilities (SEND) eligibility or pupils currently in receipt of the service. This ensures the Elected Member is sighted on the process being used and that it is consistent with the removal of other areas of free discretionary transport carried out previously. The Council aims to give the same 28 days’ clear notice of non-key decisions as it does for key decisions, but in exceptional circumstances this may not be possible. It has not been possible to give 28 clear days’ notice of the intention to make this decision due to a slight delay in clearing internal governance.
Wards Affected:			Bishopthorpe Ward; Copmanthorpe Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager barbara.mands@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Informal consultation process as pupils are currently transported on a discretionary basis and not statutory. Consultees: North Yorkshire County Council, Tadcaster Grammar School and parents of existing children and young people travelling on a discretionary basis to the school.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI18>

<PI19>

FORWARD PLAN ITEM
Meeting:	Executive Member for Housing & Safer Neighbourhoods
Meeting Date:		09/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Update on the Homelessness Resettlement Pathway
Description:			Purpose of Report: The report provides an update on work in progress to review of the Homelessness Resettlement pathway which is developing an early intervention and intensive support approach for people who become homeless or are rough sleeping. The Executive Member will be asked to note the early review findings, receive an update on external funding secured to support homelessness and rough sleeping initiatives and receive an update on existing service delivery arrangements and their outcomes.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Denis Southall, Head of Housing Management Services denis.southall@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Partner engagement and people with lived experience have already contributed to the review through a working group.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI19>

<PI20>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Housing Delivery Programme Update
Description:			Purpose of Report: to provide an update on the Housing Delivery Programme, specifically delivery progress on Lowfield Green and enabling works on Ordnance Lane. The report will set out a development budget Willow House project for design and engagement work prior to the submission of a planning application. The Executive will be asked to agree future the allocation of a Willow House development budget from the agreed HRA capital programme and agree further preparatory works on Ordnance Lane and options for remaining plots on Lowfield Green. Decision due date for Executive changed from 26/01/2023 to 09/02/2023.  Reason:  To allow further analysis of options to take place.
Wards Affected:			Fishergate Ward; Guildhall Ward; Westfield Ward
Report Writer:			Sophie Round		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Sophie Round Sophie.Round@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			Public engagement on Willow House and Ordnance Lane already taken place. Further public engagement on Willow House to follow.
Consultees:
Background Documents:				Housing Delivery Programme Update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI20>

<PI21>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital Programme 2022/23 Monitor 3
Description:			Purpose of Report: To provide Members with an update on the capital programme. Members are asked to note the issues, and recommend to Full Council any changes as appropriate.
Wards Affected:			All Wards
Report Writer:			Emma Audrain		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services emma.audrain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital Programme 2022/23 Monitor 3
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI21>

<PI22>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Finance & Performance 2022/23  Monitor 3
Description:			Purpose of Report: To present details of the overall finance and performance position. Members will be asked to note the report.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer, Ian Cunningham debbie.mitchell@york.gov.uk, ian.cunningham@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Finance & performance 2022/23  Monitor 3
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI22>

<PI23>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital & Investment Strategy
Description:			Purpose of Report: To set out a framework for all aspects of the council’s capital and investment expenditure including prioritisation, planning, funding and monitoring. Members are asked to recommend the strategy to Full Council.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital & Investment Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI23>

<PI24>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Financial Strategy 2023/24
Description:			Purpose of Report: To present the Financial Strategy, including detailed revenue budget proposals. Members are asked to recommend the proposals to Full Council.
Wards Affected:			All Wards
Report Writer:			Helen Malam		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Helen Malam, Systems Accountant helen.malam@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Financial Strategy 2023/24
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI24>

<PI25>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Treasury Management Strategy Statement 2023/24 - 2027/28
Description:			Purpose of Report: To set out the treasury management strategy, including the annual investment strategy and the minimum revenue provision policy statement and prudential indicators. Members are asked to recommend the strategy to Full Council.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Treasury Management Strategy Statement 2023/24 - 2027/28
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI25>

<PI26>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital Budget 2023/24 to 2027/28
Description:			Purpose of Report: To present the capital programme, including detailed scheme proposals. Members are asked to recommend the proposals to Full Council.
Wards Affected:			All Wards
Report Writer:			Emma Audrain		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services emma.audrain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital Budget 2023/24 to 2027/28
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI26>

<PI27>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/02/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			York Local Transport Consultation
Description:			Following the approval of the 10 year strategies for Climate Change, Health and Economy. The Local Plan is now emerging and has planning weight and sets the spatial distribution of transport demands for the next 15 years. These will all together shape the way transport helps deliver the Local Plan and 10 year strategies. Purpose of Report: This report will seek to commence a consultation on the high level principles and priorities for York that will underpin future Transport Strategies. This will be required regardless of a devolution as it will shape both the city councils policies and in context of the current proposed creation of Mayoral Combined Authority will help shape their priorities as they will become the Transport authority for the City setting Transport Policy. Following consultation and pending guidance from Department for Transport further reports will be brought to Executive to adopt any Transport Policy which will then feed into a new Local Transport Plan that will require public decision before adoption. Members will be asked to approve the consultation and resident engagement on future transport policy.
Wards Affected:			All Wards
Report Writer:			Julian Ridge		Deadline for Report:		02/02/23
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Julian Ridge julian.ridge@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The 10 Year Strategies were developed over a period of 18 months by speaking to residents, businesses, community groups and partners. The Local Plan was submitted to the Planning Inspector in 2018 and has been subject to significantly public consultation and 11 weeks of public Inquiry. The Our Big Conversation attitudinal survey helped us understand what’s important for the people who live, work and study in our city. Over 2,000 participants, including residents and businesses, took part to tell us about different aspects of living in the city, which helped inform our 10 Year Strategies. A cross party working group have helped advise officers on the development of the documents and the high level principles. The next step is to consult stakeholders and residents to build on these previous consultations and consult on the themes and priorities once approved by Executive.
Consultees:
Background Documents:				York Local Transport Consultation
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI27>

<PI28>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Parking on the riverside at West Esplanade TRO
Description:			Purpose of Report: The report will consider the objections raised to the proposed ‘No Waiting at any Time’ Restrictions for West Esplanade and offer an Officer Recommendation for the outcome. The Executive Member will be asked to consider the objections and decide on if to implement the proposed ‘No Waiting at any time’ restrictions for West Esplanade or not.
Wards Affected:			Micklegate Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Darren Hobson, Principal Engineer Traffic Manager darren.hobson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI28>

<PI29>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		08/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York 5 Year Flood Plan Update
Description:			Purpose of Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation. The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment on their content and recommended actions.
Wards Affected:			Acomb Ward; Bishopthorpe Ward; Clifton Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Strensall Ward; Westfield Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI29>

<PI30>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		13/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Council Tax Hardship Fund and Retail Hospitality and Leisure Relief
Description:			Purpose of Report: To agree a scheme for both a Council Tax Hardship Scheme and also Retail, Hospitality and Leisure relief for businesses in the city. The Executive Member will be asked to approve the new scheme .
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Director of Customer & Communities
Contact Details:			David Walker david.walker@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Government, third sector partners and relevant internal departments
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI30>

<PI31>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		13/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Household Support Fund 4
Description:			Purpose of Report: To propose a council scheme for the new Household support fund announced by Government in the Autumn Statement. The Executive Member will be asked to approve the scheme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Director of Customer & Communities
Contact Details:			David Walker david.walker@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Governments and third sector partners
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI31>

<PI32>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		15/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Term Dates for the school year beginning in September 2024-2025
Description:			Purpose of Report: The Executive Member for Children and Young People is asked to approve the school term dates for schools for whom the Local Authority (LA) is the employer, for the school year beginning in September 2024-2025. The report also updates the Executive Member on a previously agreed strategy for setting future term dates alongside our neighbouring Local Authorities for future school years.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Rachelle White, School Admissions Manager rachelle.white@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				All school head teachers and school business managers
Process:			Informal 6 week consultation process via York Education
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI32>

<PI33>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		16/03/23
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Re-Commissioning of Sexual Health Services
Description:			Purpose of Report: The local authority has a mandatory duty to provide appropriate access to free sexual health and contraception services and CYC currently fulfil this duty by commissioning an Integrated Sexual Health Services (“ISHS”) contract with York and Scarborough Hospitals NHS Foundation Trust (the “Trust”) and Long Acting Reversible Contraception (LARC) via a contract with NIMBUS Ltd representing GP Practices across York.  The contracts for ISHS and LARC are due to end on 30 June 2024. The Executive will be asked to approve the decision to recommission sexual health services. Decision due date for Executive changed from 09/02/2023 to 16/03/2023.  Reason: To provide additional time for market engagement with potential providers together with further legal consideration of the options for recommissioning sexual health services.
Wards Affected:			All Wards
Report Writer:			Philippa Press		Deadline for Report:		06/03/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Director of Public Health
Contact Details:			Philippa Press philippa.press@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			The consultation is fully outlined in the EIA and includes three surveys to service users, key stakeholders and potential providers that will inform the report to Executive. Health and Adult Social Care Policy and Scrutiny Committee Existing sexual health services customers NHS Humber and North Yorkshire Integrated Care Board Other key stakeholders
Consultees:
Background Documents:				Re-Commissioning of Sexual Health Services
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI33>

<PI34>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		16/03/23
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Internal Re-organisation and Security of Clifton Green Primary
Description:			Purpose of Report: Executive will be asked to approve the expenditure for the re-organisation and security of Clifton Green Primary.
Wards Affected:			Clifton Ward
Report Writer:			Claire McCormick		Deadline for Report:		06/03/23
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Claire McCormick claire.mccormick@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			Rapid Improvement Group, Maxine Squire (Assistant Director of Education) and Nicola Jones (Headteacher).
Consultees:
Background Documents:				Internal Re-organisation and Security of Clifton Green Primary
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI34>

<PI35>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		21/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Inclusive Growth Fund – Final Allocation
Description:			Purpose of Report: To present the Executive Member with a report that outlines the final allocations given to the inclusive growth fund initiatives. The Executive Member will be asked to note the contents of the report.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Will Clarke, Economic Growth Officer will.clarke@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Not Applicable.
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI35>

<PI36>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		21/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements. The Executive Member will be asked to note the content of the report. This item has been withdrawn as there is no longer a requirement to bring a quarterly update to March 2023 decision session as a full update will be given in the 24 January 2023 report.  Any further updates will be included in the Inclusive Growth Fund – Final Allocations report going to 21 March EMDS.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI36>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>